• Office Manager

    Safex, Inc.
    Job Description
    Job Classification
    • Office Manager
     
    Minimum Qualifications
    • Strong communication skills - verbal and written
    • Effective organizational and interpersonal skills
    • Proficiency with Microsoft Office Suite of programs
     
    Position Responsibilities
    With little or no supervision, this position is expected to:
    • Coordinate communication for staff schedules, equipment usage and resources
    • Coordinate/communicate office day activities and team building events
    • Order logo wear
    • Manage and maintain office equipment and supplies to minimize costs and maximize efficiencies
    • Manage contractor safety program submittal and company certifications
    • Manage building maintenance & utilization including contractors, repairs, landscaping, cleaners, exercise equipment and phones per guidance on contractor list.
    • Conduct monthly inspections for fire extinguisher, emergency lighting and respond to City fire inspections
    • Maintain office equipment, furnishings and space for repairs, new purchases and budgets for growth
    • Establish and enforce filing standards to manage client documents consistently
    • Ensure project staff have knowledge, skills and information to use office equipment and office procedures
    • Initiate improvements to increase efficiencies to support revenue growth
    • Maintain a clean clutter free office environment
    • Assist employees with office equipment and office related activities (postage machine, copier, printers, shipping, etc.)
    • Assist President with scheduling and appointments to create maximum efficiencies with billable time
    • Support project staff to maximize available billable hours
    Professional Development
    This position is expected to begin developing these skills:
    • Cross train to become conversant in EH&S experiences
    • Identify opportunities to increase efficiencies, leverage investments
     
    Contact Information